School Policies

Personal Communication Devices

As per EIPS Policy 24:  Personal Communication Devices,  technology, including personal communication devices (PCDs), must serve an educational purpose. Therefore, cell phones and other PCDs, are not allowed in the classroom.  PCDs are allowed in the school under specific conditions unless this privilege is revoked by the principal or assistant principal.

PCDs are defined as any personal digital device that connects to the internet through WIFI, cellular network or other mobile devices.  This includes but is not limited to cell phones, tablets and smartwatches.

If parents choose to send a device to school with their child, the device must:


  • be left in the student’s locker during class time.
  • always be on “silent” mode.
  • be used responsibly at approved times and at the discretion of the teacher and/or administration.
  • not be shared with other students (The parent has agreed to the use of the device and its contents only in regard to their own child).
  • not be used for digital recordings of any students or staff. (no photos, videos, voice recordings, etc.).
  • not be used to access restricted or adult content material, software or applications. (This is a parental responsibility). 


Students may access their cell phones before the first-morning bell, at class breaks, over lunchtime, after school, or as directed by staff.  It may also be accessed in case of a diagnosed medical need of a student or an inclusive education need identified in the student’s instructional support plan (ISP).

Failure to adhere to this personal communication device policy will result in the following consequences including possible confiscation of the device for the remainder of the day or requiring a parent to pick up the device from the administration.

1st Offence - The teacher will send the PCD down to the office where it will be recorded and the student will be able to pick their device up at the next break.

2nd Offence - The PCD will be confiscated and will be sent to the office. The student will be permitted to collect their PCD at the end of the school day. The parent(s) or guardian will be notified.

3rd Offence - the PCD will be confiscated and will remain in the office until a parent is available to collect the PCD.

4th Offence - School discipline

Bringing mobile devices to school can be a risk and as such, the school is not responsible for the loss or damage of these items. 

A courtesy telephone is available in the office for student use as needed. 

Controversial Issues and Resources

As per Section 50.1 of the School Act, notification to parents/guardians is required where the instructional material, exercises, outcomes, or courses contain subject matter that deals primarily and explicitly with religion or human sexuality.

Parents/guardians shall be advised of the controversial content in specific classes in advance, using one of the two Section 50.1 Parent Notification Letters. This letter shall advise the parents/guardians of their right to exempt their child.

Parents/guardians may exempt their child by informing the Principal in writing using the Section 50.1 Student Exemption Form (Form 205-3).

Teachers shall, in accordance with parent/guardian request, permit the student to:

  • leave the classroom to an alternative work environment; or
  • remain in the classroom without taking part

Exempted students shall not receive an academic penalty.

Teachers shall provide meaningful alternative activities.

Notification to parents/guardians is not required for incidental or indirect references to religion, religious themes, or human sexuality in an outcome, course, exercise, or instructional material.

Video surveillance on school buses

Elk Island Public Schools Student Transportation would like to inform our parents and students using bus services that all EIPS buses are equipped with video surveillance equipment, which is in accordance with the Freedom of Information and Protection of Privacy Act (FOIP). The equipment records and stores several days of data and is reviewed regularly by Student Transportation staff who monitor both student and driver conduct. All video and audio recordings of individuals on school buses are for the safety and security of passengers, drivers, and property, and may be used as evidence in a disciplinary matter.

If you have further questions about the collection, use, and disclosure of personal information, please contact the FOIP co-ordinator at EIPS by calling 780-417-8204.

Late Policy Revision and Reminder

Late Policy Revision:

For students who are late, the following consequences are administered:

  4 lates per semester    - Lunch Hour Dentention

  8 lates per semester    - Meeting with Administrator

  12 lates per semester  - Letter Home

  16 lates per semester  - In School Suspension

  17+ per semester        - Administration Discretion

The school late policy applies to students who are late for any classes throughout the day.  If a student is late for class and we have not received a parent phone call, email, note, or other communication, it will be recorded as unexcused. 

If a student arrives late to any class, they will need to check in at the office and receive an admit slip in order to be allowed into class.  Lates will be reset at semester change.

Attendance Reminder:

If a student is away for any reason, we need to receive a parent phone call, email, note, or other communication to the office to excuse the absence.  Students are expected to communicate all absences with teachers and discuss the opportunity to make up missed work and complete assessments at a mutually agreeable time.

Unless we have heard otherwise, any student that is not present in class at the time attendance is taken will be marked as an unexcused absence.  For all unexcused absence parents will be notified immediately.